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Log on to RefWorks using your JHED account information.

Note!:

• Jan 2007 - Some users may experience problems with Write-N-Cite. You may need to install a new DigiCertGlobalCA Certificate to use this feature.
• Only edits to SOURCE documents will allow you to re-generate your bibliography. Edits to the FINAL documents will generate a new or second bibliography in your document.

About

• The Johns Hopkins Institutions has purchased a subscription to RefWorks allowing all staff, students, and faculty to use the service.
  • What is RefWorks?
  • Why Use It?
  • Getting Started with Your Hopkins/Bayview Account

Education

• For an introduction to RefWorks, view Tutorial Basics.
• The printable "Quick Start Guide" is a helpful reference to have on hand.
• RefWorks classes are available at the Bayview Harrison Library, Eisenhower Library and the Welch Library Check the class schedule for a list of dates and times.
• RefWorks departmental demonstrations and classes are also available at the JHMI. Contact RefWorks@jhmi.edu to arrange a session for your group or department.

Support & Technical Assistance

• RefWorks Support and registration for Group Accounts for all Hopkins campuses can be obtained at RefWorks@jhmi.edu To request a group account, send: Group leader contact info; Group Login Name, Group Password. You will recieve a confirmation within two business days.
• The Frequently Asked Questions section provides many answers.

• Getting Started with your Hopkins/Bayview RefWorks Account
• A Few Technical Notes
• Using RefWorks from Remote Locations
• Collaborating With Colleagues
  • Group Accounts
  • Read Only Access
  • RefShare
• Importing Citations to RefWorks
  • Cochrane
  • EBSCO databases- CINAHL, PsycINFO, ERIC, plus many more
  • EndNote
  • PubMed
  • Reference Manager
• Searching Your Citations
• Marking Citations in a Document
  • Write-N-Cite
  • One Line/Cite View can be used without VPN.
    • This method requires a multistep process, but can be done without access to the JHMI.
• Generating Bibliographies from RefWorks
• Adding a Citation to a Footnote or Endnote
• Creating a list
• Formatting a paper and Generating the Bibliography in RefWorks
• Editing Output Styles
  • Style Components
  • Determining the Style Type
  • Establishing the Settings
  • Defining the Formats

Frequently Asked Question

Why won't the Write-N-Cite feature work?

I want to write my paper off line. How do I print out a list of references with RefIDs?

How can I share my references with colleagues?

How do I set up a Group Account?

How do I send/share Output Styles I've created with my colleagues?

How can I import references from EndNote, Reference Manager or another database?

I keep my paper copies of articles by reference number. How can I move my references from another program such as Reference Manager or Procite and retain my extisting record numbers?

How can I find specific references within my folders?

I just tried to move references from PubMed, but RefWorks displayed a message saying no references were showing?

How do I move my references to my Group Account?

When attempting to logon to my RefWorks database at home, I am prompted for a group code. What is it?

I cannot connect to my RefWorks database at home, at all. I am using Internet Explorer on a MacIntosh.

Hopkins just recently purchased a site license to RefWorks and is free to all Hopkins affiliates. What happens when I graduate and no longer have access to RefWorks and my data?

How do I create footnotes instead of endnotes.

I am having trouble using RefWorks with FireFox. Do you know why?

I am having trouble using RefWorks on my Windows XP system. Do you know why?

Where are my RefWorks citations stored?

How can I backup my citations?

How can I export my references to Procite?

How do I include a reference in the bibliography used in my research but did not directly cite?

More RefWorks FAQs

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What is RefWorks?

RefWorks is a web-based bibliographic management service that allows you to create your own personal database of references. You can automatically import references from a search performed in an online database or enter references manually. Searching tools within RefWorks enable you to easily navigate your database, organize folders and search for references. And when the time comes to produce a bibliography, RefWorks has scores of output styles. From APA to the American Journal of Agricultural Economics to Turabian, RefWorks creates the bibliography you need. All Hopkins affiliates ? faculty, staff and students alike ? can now organize citation information and produce bibliographies easily and for free!

Why Use It?

• RefWorks is instantly available institute wide - no downloading or installation is needed. It's easy to deliver, maintain and support!
• All upgrades are included in the subscription price: no extra charge for new features.
• Program can be used across multiple platforms. As a web-based product, RefWorks is available to users across various platforms including Windows, Mac, Unix etc.
• RefWorks is entirely web-based, so users may access it from any internet enabled computer. This means that researchers may use RefWorks as they travel between the lab, the classroom, the library, and the office.
• RefWorks is especially well suited to collaborative efforts. Multiple writers or researchers may pool information in the same account as they prepare their grant or manuscript.

Getting Started with Your Hopkins/Bayview accounts to RefWorks

Creating your account

In essence your account is already created and just needs to be initialized by logging in with your Johns Hopkins Enterprise Directory Information. If you do not know your JHED login and password, go to http://jhed.jhu.edu/jhed/index.cfm to find that information.

On-campus login

On campus you should see the following screen to login for your individual account.

Off-campus login (via group code)

Off campus you will need the Hopkins Group Code login, which is RWJHMI. Enter this information in the following screen. For individual accounts click through the portal screen, for group accounts use the login box to the left of the portal link.

Hopkins Off Campus Access Screen

Hopkins Portal Screen

GROUP ACCOUNT USERS should use the box on the LEFT of the screen

INDIVIDUAL ACCOUNT USERS need to use the PORTAL link to get to the JHED login screen.

A Few Technical Notes

MAC Users - Internet Explorer seems to have a problem processing RefWorks. Safari is the most reliable browser on the MAC operating system for RefWorks.

FireFox Users - FireFox users may have trouble logging into an account. Look for a blue exclamation point (!) icon in the lower left-hand side of your screen; it's just to the right of the lock icon.

1. Click the exclamation point icon.
2. In the "Blocked Popups" window that appears, click "Unblock Site."
3. Select your browser refresh button.
4. The RefWorks login screen should now appear

Unblocking the RefWorks pop-up should only need to be done once per FireFox installation or user profile.

Using RefWorks from Remote Locations

RefWorks can be used anywhere there is web access. A RAUL (JHU proxy server) or VPN connection IS NOT REQUIRED to access your database, however you will need to use the Hopkins access code which is "RWJHMI".

Collaborating With Colleagues

Currently RefWorks offers all Hopkins staff three options, *Group accounts, *Read-only accounts, and *RefShare accounts. Please be aware of the important differences between the two. Basically, those who wish to share information with colleagues should first be asked whether collaborators will need the ability to add, edit, or delete references in the shared account (Group account). If not, then the inquiring user should be directed to create a read-only password (Read-only account) to their existing account for purposes of sharing their collection of references with collaborators. Those who log into the account using the read-only password will still be able to insert citations into a manuscript using references in the account, but will not be able to change the account contents .

Group Accounts - Users who wish to create a truly collegial account allowing all members to add, edit, or delete references should be directed to request a Group Account, by supplying the following information: Contact Name, E-mail address for the contact person, Group Name to appear in the welcome message, Username, and Password to RefWorks@jhmi.edu. Please be aware, Group accounts allow equal access to all items in the account. You will recieve a confirmation within two business days.

Read Only Access - Read-only access allows you to share your database with colleagues or students on a read-only basis; they can look at but not edit the data. To make your RefWorks database a Read-Only Account:

1. From the Tools menu select Update User Information.
2. Type a read-only password and click Update . Be sure that the read-only password is not the same as your original password.
3. With your login name and read-only password users will be allowed to access your database in read-only mode.
4. They will be allowed to search your database, export data and create bibliographies. They will not be able to edit references, import references or change folders.
5. The user can tell if they are in read-only mode by looking in the top right corner of the screen; it reads "Read-only".

RefShare - RefShare is now available at Hopkins. There is an excellent five minute tutorial under the RefWorks Help menu demonstrating how this feature works. In short it allows a subscribing users to create a Web page with a link to folder contents. This link does not require a login. Nor will it allow a visitor to manipulate the contents. It is basically read-only. Those who merely wish to educate, inform, or impress a committee reviewing publication history for purposes of academic advancement should be advised to use RefShare.

Importing Citations

Cochrane Database

1. Select citations to export and use the "Export Selected Citations" button at the bottom right of the web page.
2. Select the Abstract and Citation format from the drop down menu.
3. Choose the correct file type for your computer.
4. Save the file to your Desktop or some other temporary location.
5. Open RefWorks and select the Import option under the Reference.
6. Set the Import Filer to the Cochrane Library at the top of the menu.
7. Set the Data Source to Controlled Clinical Trial Register. This will work for Systematic Reviews.
8. Import references by pulling in the file or by copying and pasting the text formated citations.
9. A specific folder can be selected to store the references.
10. Select the Import at the bottom of the screen to finalize this process.

EBSCO databases - CINAHL, PsycINFO, ERIC, plus more

1. Before you being this process make sure your RefWorks database is Open.
2. Minimize the RefWorks window, open EBSCO database.
3. Enter text into the search fields box. Run search.
4. Select the citations you wish to import into RefWorks by clicking on the "Add" folder located to the right of each citation.
5. Click on Folder has items .
6. Click on Export.
7. Select Direct Export to RefWorks.
8. Select Save.
9. RefWorks window will appear titled "Import from Ebsco."
10. Select View Last Imported Folder.
11. Imported references may now be moved to the appropriate folder.

Instructions with graphics demonstrating this process are available in the Bayview tutorial for Getting Started, Adding and Finding References, beginning on Slide 61.

Electronic Journals

1. Some journals such as those from ScienceDirect can be exported to RefWorks.
2. Select References
3. Select Export Citations at the top of the list
4. Select the range of citations to export
5. Select Export format as Citations & Abstracts
6. Select File Format, as RIS Format.
7. Select Export
8. The file will be saved to the Desktop. It is typically named "Science"
9. Open RefWorks
10. Select References/Import/Import Data.
11. Select the text file saved to the desktop

EndNote

Below are two sets of conversion instructions ? one for EndNote version 8 or higher and the other is for version 7 or lower.

Converting EndNote databases (version 8 or higher):

1. Log into your RefWorks account.
2. Select References/Import Endnote V8 Database.
3. Click the Browse button and locate your Endnote .enl file.
4. Specify a folder to import the references to (optional - your references will automatically appear in the Last Imported Folder).
5. Click the Import button.

Converting EndNote databases (version 7 or lower):

1. From EndNote, select the correct Output Style for the export. Under the File menu select Output Styles.
2. From the list of output styles select RefMan (RIS) Export select it. Note: if you do not see this format, open the Style Manager and check the RefMan format. Close the Style Manager and repeat steps 1 and 2.
3. Select the references you want to export.
4. Under the Reference menu select Show Selected (or Show All if you wish to export the entire database).
5. Under the File menu select Export.
6. A dialog box appears for you to select the location where you want to save the file. Type a file name and select a location for importing into RefWorks. Select Text as your Save As type and click Save.
7. Go into RefWorks and from the References menu select Import.
8. Select Desktop Biblio. Mgt. Software as your Import Filter and EndNote as your Database. Browse for and select the file you just created from EndNote.
9. Click Import.

JHU Library Catalog

A Direct Export feature has recently been added to the JHU Libraires Catalog. Use this feature either from within a specific item or while viewing a list of items.

PubMed

PubMed has two methods of transferring citations. Both work equally as well when importing references from PubMed into RefWorks.

Copy and Paste Method:

1. Perform a search and mark the references you want to export.
2. Change the Display option from Summary to MEDLINE( IMPORTANT).
3. Copy and Paste references into RefWorks using Control-A to Select All.
4. Control-C to copy/Control-V to paste citations into the RefWorks Import box.

Saved Text File Method:

1. Perform a search and Mark the references you want to export.
2. Change the Display option from Summary to MEDLINE (IMPORTANT).
3. Click on Send To Button/Select File
4. You will then be asked where is this file to be saved.
5. Pubmed will automatically name the file for you (pubmed.results.txt). If you change the default file name, you must add .txt at the end of the new file name.
6. Log into RefWorks.
7. Select References/Import from the toolbar menu.
8. In the Import Filter/Data Source box-choose NLM Pubmed.
9. Activate "Import Data from the following text file" button.
10. Browse to find the text file you saved to your computer.
11. Click on Import.
12. Your records should appear in the Last Imported Folder.

Reference Manager

Export references using the Export option under the File menu. Use the RIS format to export all or selected references.

1. From Reference Manager, select the references you want to Export.
2. Under the References menu select Export.
3. Either use the default file name or create a new file for exporting references.
4. Select RIS format and the appropriate Reference Option.
5. Click Export.
6. File should now be saved on your computer.
7. Go into RefWorks and from the References menu select Import.
8. Select Desktop Biblio. Mgt. Software as your Import Filter and Reference Manager (RIS Format) as your Database. Browse for and select the file you just created from Reference Manager.
9. Click on Import at the bottom of the import window.
10. Your records should automatically appear in the Last Imported folder.

 

Searching Your Citations

You can reorder your citations using the "Sort by" feature in the upper right hand area of your RefWorks screen. This feature offers reordering by Author, Date, Title, and several other options.

Citations can be viewed within individual folders, using the Folders/View option from the top menu bar.

Citations within folders can be searched using Search functions from the menu bar. The Advanced search box provides the most accurate search and highlights results within each citation. Use the Look Up by Author, Descriptor, and Pediodical features for precision searching.

Marking Citations in a Document

There are two ways to enter citations into a Word Document: Write-N-Cite and One/Line Cite View.

Write-N-Cite

Write-N-Cite requires a quick one time installation, which will install this feature within your MicroSoft Word program. Once it is installed the feature will access RefWorks when you need that tool. This utility can be found under the Tools menu within the RefWorks program. This tool provides quick easy access to citing references in a document.

 

One Line/Cite View can be used without Remote Access

This method requires a multistep process. One line Cite view can be used without remote access to any Johns Hopkins Campus. View references using the One Line/Cite View format. Open a Word document. Each time a references is to be cited use the Cite link for the coresponding reference and follow the directions on the screen. Each reference selected will be cited within the paper.

Using OneLineCiteView

1. Next to All References label: switch to One LineCiteView (pull down menu).

2. Click on Cite ( a small square box will appear)

3. Citation will appear in the center of box

4. Click on Select Citation Button

5. Go to Edit (at the top of the box) select Copy

6. Click on Clear citation box (Important)

7. Go to your document-place cursor where intext citation is to go.

8. Paste (Ctrl-V)

9. Save Document when done-click on Bibliography Tab

10. Choose an Output Style

11. Select Format Paper and bibliography button.

12. Browse for the saved document.

13. Click on Create Bibliography Button.

14. You will find 2 results. A final document and your source document. The source document is where you can make changes, final means final, its done.


 

Generating Bibliographies from RefWorks

Adding a Citation to a Footnote or Endnote

Footnotes are placed at the bottom of the page on which the reference appears. Endnotes are similar to footnotes but instead of being added to the bottom of each page they are grouped together at the end of the document.

RefWorks does not actually create the endnote or footnote in the document, but is used to insert and format the citations. You create an endnote or footnote using your word processor.

To insert a citation in a footnote:

1. Create the footnote from within your word processor.
2. In Word 2000, choose Footnote from the Insert menu.
3. From the Footnote and Endnote dialog box, set the appropriate options. (If you are using a different version of Word, see your word processor documentation for assistance.
4. Insert the RefWorks RefID number in the footnote using double {{1}} curly brackets.

When you create the biblilography, RefWorks inserts the reference into the footnote in the correct format. If appropriate for the Output Format, you can also create a bibliography at the end of the paper, in addition to the footnotes.

Creating a list

The print function allows you to create a reference list without having to have your references in the same folder. You can preview your list of references or copy and paste them into a document.

To create a reference list from search results or from a View.

1. Locate your references to print (by Searching within RefWorks or selecting references to view from the View menu).
2. Determine the sort order for your list from the Sort by dropdown menu.
3. Select the specific reference(s) by clicking on the check box to the left of the RefID. You can also Select Page or All in List.
4. Once you have identified the records to print and your sort order, click on the Print button located at either the top or bottom of the screen.
5. Select the appropriate Output Style and click Print.
6. Follow your browser's instructions for viewing the file and be sure to save the document to hard disk before closing.

Formatting a Paper and Generating the Bibliography in RefWorks

Adding Citations to a Paper (manually).

1. Select the spot in your paper where you want to insert citations.
2. Enter an In-text citation by using two open curly brackets {{ followed by a reference ID number followed by two closed curly brackets }}. For example {{34}} for Ref ID number 34.
3. For multiple citations in the same location, separate the Ref ID numbers with semicolons: {{34;45;23}}.
4. Save the completed paper and close the document before formatting the bibliography.
5. Click on the Bibliography menu from within RefWorks.
6. Select the appropriate Output style from the list and select Format Paper and Bibliography.
7. Under Document to Format, select the file for the paper you just created; you can browse for it by selecting the Browse button.
8. Click on Create Bibliography. RefWorks creates a new document formatted in the selected style followed by a bibliography.
9. Follow your browser's instructions for viewing the file and be sure to save the document to your hard drive before closing. Your orginial document remains the same as it was before you formatted it.

All changes to the document should be made to the original document. Users MUST edit and update from their WORKING copy of a document and not the FINAL. Only the original document with the citations in curly brackets may be reformatted later.

Note: To generate a list of references with Ref ID numbers attached to each reference, choose "Citation List" from the Output Style dropdown menu. This option will generate a listing of all the references in your RefWorks database with the matching Ref ID number.

Editing Output Styles

You have the ability to build an output style in its entirety (i.e., not copying an existing style – click here for information on Modifying an Existing Output Style).

Tip:Before starting, make sure to have the Instructions to Authors available.

To create a new output style:

1. Access the Output Style Editor by clicking the Bibliography button.
2. Click Edit to open the Output Style Editor.
3. To create a new outputstyle, select Create a New Output Style from the Style list.
4. In the Name box, type the name of the new style and click Save.
5. You can add comments or notes to yourself in the Comments area located below the name of your style. Do not include carriage returns in your comments.

• You can also include a link to a web page (perhaps to the Instructions to Authors or publication website) in the Link area.Make sure you include the entire URL including the http://.

Style Components

There are two components to each style –- the Settings and the Formats.You will need to create all the settings and formats that are required by your output style.

To start, you will:

- Determine the Citation Type

- Establish the Settings

- Define the Formats

Determining the Citation Type

In the upper right hand corner of the Output Style Editor, you will see three round “radio” buttons – Bibliography, In-Text Citation and Notes.Below those buttons, you will also see the Citation Type drop-down.

Determine your Citation Type from the drop-down box in the upper right-hand corner.

• For In-text citations with a bibliography at the end of the paper, select In-Text Citations only.For information on how to define in-text citations click here.
• For Notes at the bottom of each page or at the end of your document, select Notes Only.This feature works with your Word Processing software’s footnote/endnote feature.For information on defining notes click here.
• For a combination of in-text citations and footnotes, select In-Text Citations and Notes (also includes a bibliography if needed).

Establishing the Settings

Define the overall output style settings by clicking on the radio buttons.These settings determine spacing, sort order and other information. Your style will have a combination of settings:Bibliography settings, In-Text Citation settings or Notes settings (this is determined by your selection in the Citation Type drop-down). Click on the Settings button for each section you need and select the appropriate setting information.

Defining the Formats

• You will need to define each reference type needed for your bibliography format, in-text citation format and/or notes format (or as provided in the Instructions to Authors examples). Click on the links for detailed information on how to do this.You must tell RefWorks exactly which fields to include and how each field should appear (e.g., Periodical Name should be included and must be italicized.Every space, period, comma, etc. must be defined. We recommend that periodically you update the preview section to be sure you are moving forward correctly.
  
  Note:In the Bibliography or Notes formatting, every output style style MUST have at least a generic reference type defined.The generic reference type is used as a default and will be used by any reference in your database that does not find its appropriate reference type.You can modify the generic style, but we do not recommend deleting it. We recommend defining each reference type that you store in your database.This also applies to In-Text Citations when text information is included in the citation style.
  
  If the In-Text Citation format requires numeric values only, then there will not be any defined reference type formats.

• Preview each reference type that has been defined by selecting that type from the Reference Type drop-down located above the Fields for this Type and Output Fields Order boxes. Each reference type that has been set up for a particular format will say (defined) after it.

• Once you have created your various settings and formats and saved your changes, generate a trial bibliography using your new style in the Bibliography area of RefWorks.

• Check the formatted citations and references.To make any further changes, locate the name of your style in the Bibliography area and click on the Edit button.

 

RSS Feeds

Refworks now features a Really Simple Syndication (RSS) feed reader that allows users to establish links to favorite RSS feeds, Pubmed for example, and import data from those feeds directly into Refworks. To create a RSS feed from NLM Pubmed:

1. Open Pubmed
2. Create search
3. If satisfied with the results activate SEND TO pull-down MENU.
4. Select RSS Feed
5. Select Create Feed button
6. Select the XML icon (orange colored button)
7. Copy the URL address (example http:URLaddress)
8. Log into your Refworks account.
9. Under SEARCH select RSS Feed
10. Paste the URL in step #7 into the ADD RSS Feed box.

To activate (run) RSS Feed

1. Log into your Refworks account.
2. Under SEARCH select RSS Feed.
3. Select the search you wish to run.

Frequently Asked Questions

Why won't the Write-N-Cite feature work?

Write-n-Cite is a feature which allows access your references in RefWorks while working within Microsoft Word. Write-n-Cite allows users to insert citation placeholders and when you are ready to add a bibliography to the end of the document, Write-n-Cite will create a bibliography and properly format your in-text citations based upon only those references that have been inserted into your Word document.

Write-N-Cite is a utility that needs to be downloaded and installed to MicroSoft Word. The utility can be found within RefWorks under the Help menu and is quick and easy to install. Once Write-N-Cite is installed you will see the link to this utility within Word in the upper right hand corner of the program. You will need to use VPN or RAUL to use the Write-N-Cite feature off campus. Note you will need to login again to use Write-N-Cite whether on or off campus.

I want to write my paper off line. How do I print out a list of references with RefIDs?

You first need to create a folder and add all of the references you require for the paper to this folder. Next, click on Export and select the folder you want to print. Select Citation List. Click Export to Text File. When the file displays print it using the browser's Print function.

Your printout or file will provide you with the RefIDs which you need to use in your document as citation placeholders. To manually insert citations in the text where you want to cite the reference, use two open curly brackets " {{" followed by the Reference ID number followed by two closed curly brackets "} }". For multiple citations in the same location separate the Ref ID number with semicolons: {{34;45;23}}. You will need to go back online to generate the bibliography or reference list by going to the Bibliography area and browsing to find your file.

How can I share my references with colleagues?

Currently RefWorks offers all Hopkins staff three options for sharing references:

• Group Accounts
• Read Only Access
• RefShare

How do I set up a Group Account?

To setup a Group Account, simply send the following information to RefWorks@jhmi.edu:

1. Contact Person
2. Name/Title of Account
3. Login (lowercase is preferred)
4. Password (again lowercase is better)
5. Email address of individual who is to be notified when the account is activated.

How do I send/share Output Styles I've created with my colleagues?

You can actually send the Style to users in a collaborating group by using the Backup/Restore feature in RefWorks. Here is what you do:

1. From your account go to the References-Backup/Restore.
2. Uncheck the Include Reference Box
3. Check the Output Style that you want to share and uncheck any citations that you do not want to be included.
4. Click the Perform Backup button.
5. Save the Backup to your hard drive.
6. Now send the Backup to the collaborating group via email.
7. They will save the Backup to their hard drive from your message. From their RefWorks account they will go to References-Backup/Restore.
8. Select the Restore option.
9. Locate the Backup by clicking on the Browse button. Highlight it and select open. It will now appear in the Restore Source window.
10. Check the Include Output Styles box.
11. Click the Perform Restore button.
12. The style will now be Restored to their account for use.

How can I import references from EndNote, Reference Manager or another database?

• EndNote 8
• EndNote 7
• Reference Manager
• Other Databases

I keep my paper copies of articles by reference number. How can I move my references from another program such as Reference Manager or Procite and retain my extishing record numbers?

E-mail RefWorks@jhmi.edu with this request. Staff members will contact you and help you find solutions that best meet your needs.

How can I find specific references within my folders?

Use the Advanced Search for a specific search of your database, choosing the field in which you want to search: Author, Title, Periodical, Descriptor, Abstract, Pub year, Volume, or Ref ID. The results of an Advanced Search are displayed alphabetically by author, with the search term highlighted.

1. Click on the Search drop down menu and select Advanced.
2. Enter search terms and corresponding fields into the Advanced Search menu.
3. Connect the terms by using the Boolean operators.
4. Select All References or specific Folders to search.
5. Click on Search.

I just tried to move references from PubMed, but RefWorks displayed a message saying no references were showing?

Make sure that your references are displayed in Medline format before attempting to import them into RefWorks.

How do I move my references from my Individual Account into my Group Account?

Export references (found under the References menu) from your individual account and save the text file to a temporary location. Log out of your individual account. Log into your Group Account. Import that file into your Group Account.

When attempting to logon to my RefWorks database at home, I am prompted for a group code. What is it?

You must enter RWJHMI as the Group Code and then you will be taken to the login prompt to enter your JHED information.

I cannot connect to my RefWorks database at home, at all. I am using Internet Explorer on a MacIntosh.

Some users have experienced problems with RefWorks when using Internet Explorer on a Mac. Try a different browser. Safari and Netscape seem to be less problematic when using RefWorks.

Hopkins just recently purchased a site license to RefWorks and is free to all Hopkins affiliates. What happens when I graduate and no longer have access to RefWorks and my data?

You can convert your University account to an individual subscription.RefWorks Technical Support can provide you with instructions on how to move your database.You can also export your reference data in several formats using one of RefWorks Export options.

You can also move your citations into another bibliographic management program such as EndNote or Reference Manager, or simply save those citations in tab deliminated format.

How do I create footnotes instead of endnotes.

See Adding a Citation to a Footnote or Endnote.

I am having trouble using RefWorks with FireFox. Do you know why?

Yes. In FireFox, look for a blue exclamation point icon in the lower left-hand side of your screen; it's just to the right of the lock icon. Click the exclamation point icon and in the "Blocked Popups" window that appears, click "Unblock Site". Next, select your browser refresh button and you should see the RefWorks login screen. Unblocking the RefWorks pop-up should only need to be done once per FireFox install or user profile.

Where are my RefWorks citations stored?

Citations are stored on various servers owned by RefWorks. It is always a good idea to periodically save your citations to your own storage area.

How can I backup my citations?

1. Under References select Backup/Restore
2. Select Include References
3. Select Perform Backup
4. Look for the following message: "Backup in progress, please wait" followed by "backed up all references successfully."

You will then be prompted to "Save" this file. Be sure you know where Refworks is sending your file. Typically you will find it on the Desktop.

To Restore (Do the following steps in the exact order listed below).

1. Under References select Backup/Restore
2. Select Restore Button
3. Browse for previously saved file-select Open
4. Select Individual References
5. Select Perform Restore Button

How can I export my references to Procite?

RIS.pos filter - For ProCite users to export their data in RIS format for conversion and import into RefWorks.  Users must place this in their Styles folder in ProCite.  Distribute or post.

How do I add references not directly cited in my paper to the bibliography?

When using the Write-n-Cite feature of RefWorks, the bibliography that is created at the end will include only those references that are CITED in the paper. But often there are additional references that you used in research but did not directly cite.

1. In order for them to sort correctly in your bibliography you need to insert the citation into the paper.
2. Make sure your cursor is between the curly brackets and before the semi-colon.
3. Go into Write-n-Cite and click the Edit Citation link in the right hand corner. The Citation Editor will open.
4. Next, click on the "Hide the entire citation" box and click the Save to Word button.

This will insert a switch that will hide the In-text citation but include the reference in your bibliography.

More RefWorks FAQs