Welch Medical Library :: Collection Development Policy for Electronic Resources

JOHNS HOPKINS LIBRARIES POLICIES AND PROCEDURES FOR ACCESS TO LICENSED ELECTRONIC RESOURCES

The Johns Hopkins Libraries work collaboratively to provide the broadest possible access (anytime, anywhere) to licensed electronic resources for all current faculty, students and staff at the Johns Hopkins University and the Johns Hopkins Health System. The libraries will negotiate licenses that also include university affiliates and research centers, provided these entities contribute financially to the cost of the e-resources. All patrons in the following categories constitute authorized users and are authenticated through the university’s Enterprise Directory (JHED.)

1. JHU Site license

a. IPs: (see attached spreadsheet)

b. Names of organizations covered

i. Johns Hopkins University

1. Homewood

a. Sheridan

b. Downtown Center

c. Columbia Center

d. Montgomery County Center

e. Washington Center

f. JHPIEGO

2. Peabody Institute

3. School of Advanced International Studies

4. Applied Physics Laboratory

5. Johns Hopkins School of Medicine

6. Bloomberg School of Hygiene and Public Health

7. Johns Hopkins School of Nursing

ii. Johns Hopkins Health System

1. Johns Hopkins HealthCare

2. Johns Hopkins Hospital

3. Johns Hopkins Bayview Medical Center

4. Howard County General Hospital

5. Johns Hopkins Home Care Group

6. Johns Hopkins Community Physicians

7. Johns Hopkins Outpatient Center

8. Johns Hopkins at Green Spring Station

9. Johns Hopkins at White Marsh

10. Johns Hopkins at Cedar Lane

11. Johns Hopkins Medical Services Corporation

iii. Kennedy Krieger Institute

iv. Carnegie Institute

2. Campus-Based schools

The libraries will only negotiate university-wide licenses for access to e-resources.

a. Homewood Campus

i. IPs: 128.220.*.*

ii. Includes the Sheridan Libraries

b. East Baltimore Campus

i. IPs: 162.129.*.* ; Howard County IPs

ii. Includes

1. JH School of Medicine

2. JH School of Nursing

3. Bloomberg School of Hygiene and Public Health

4. JH Hospital

5. JH Bayview Medical Center

Authorized users who are not at the above IPs can access e-resources via the current remote access system.

3. International schools

An individual Hopkins faculty member teaching at a foreign institute can access e-resources via the current remote access system. Staff or students residing at international sites such as Singapore, Nanjing, Bologna and Florence cannot access e-resources via the current remote access system.. When the need arises, licenses should be negotiated to include them.

4. Licensing requirements

a. Remote access by proxy servers

b. Shibboleth authentication should be encouraged and added whenever possible

c. Perpetual access

d. Ability to authenticate authorized users by IP address ranges

e. UCITA coverage

Rider: Parties agree that this Agreement shall not be governed by the Uniform Computer Information Transactions Act (UCITA) as adopted in Maryland under Title 21 of the Commercial Law Article of the Maryland Annotated Code, as amended from time to time, or any similar act which may be adopted by any other state. This agreement shallbe interpreted and enforced as if UCITA had never been adopted. The Parties further agree that electronic self-help shall not be permitted under this Agreement

f. ILL allowed without requireing intermediate scanning

g. Reserve (WE NEED TEXT HERE)

h. COUNTER compliant use statistics

i. Library walk-in users are to be included

5. FTE counts (see attached spreadsheet)

6. Ordering

Each library will initiate purchasing as needed and check with other Hopkins libraries that might be interested in sharing the cost. In that case the e-resource is to be licensed for one or two campuses. NERL or PALINET e-resources should be checked first for a Hopkins site license. If it is to be Hopkins site licensed, then email the item to existing ECDC. On Order records should be created in the Hopkins Library catalog.

The Electronic Collections Development Committee (ECDC)

· Chair, MSEL staff

· Members:

o 3 staff members from MSEL

o 2 from Welch,

o 1 staff member each from AFL, APL and SAIS.

7. Announcing New Resources

Once the item is licensed for Hopkins, announce it to ECDC so each library can promote the new e-resource. If it is licensed for one or two campuses, relevant staff will be notified as the current practice from each initiating library.

8. Funding

Using the existing cost sharing percentages developed to fund the Online Catalog, the 5 libraries will share the site licensed cost among the libraries. All site-licensed items will be reviewed by the ECD in early February to agree on items for shared cost by the next fiscal year.

The initiating library for the Hopkins site-licensed items will wholly subsidize the cost until ECDC decides to share the cost among the 5 libraries. Any items whose cost is not shared by the 5 libraries will be discussed among libraries whose subject areas overlap or will be the responsibility of the initiating library.

If an e-resource was licensed for the medical campus and Homewood, the cost will be shared for relevant FTE counts. APL, SAIS, AFL will discuss the purchase with MSEL if they share the subject area.

Updated 08/18/2009